Board members can complete much of the governance process with general software for board meetings. One of the most important features to look for is the ability to record meetings, create detailed reports on votes and eSignatures. Some portals also offer video conferencing, which can help to make meetings more engaging for all stakeholders.
In addition to meeting management the general board software should include features that allow for simple document sharing and collaboration. This can help to boost the efficiency of directors as well as increase board participation as both are vital foundations of good governance. It is important to determine if the platform can accommodate a variety of file formats. This will save directors from having to manually forward emails and attachments or create multiple copies of files.
The software should also permit the use of annotation and highlighting tools. These tools can be used to highlight important sections of the documents and ensure that everyone in attendance at a meeting understands the topic being discussed. It is also essential that attendees can use specific sections of the documents to back up their views or raise any concerns. This can help to speed up the meeting by allowing attendees to use specific passages from the documents blog here they are discussing.
The software should provide versions optimized for desktops tablets, desktops and mobile. This allows board members to effortlessly access information and prepare for meetings regardless of where they are and what device they are using. Certain solutions offer printing-friendly formats for those who prefer paper, or are unable to use screens for long durations of time.