Online board meetings are becoming a standard feature of the modern world of nonprofits with the amount and number growing as more boards embrace video-based meetings. Some believe that face-to-face meetings are more beneficial. However, it is crucial to know how to use technology that is virtual to aid in productive discussions and decision-making.
1. Make use of a board meeting tool that is easy to use.
There are many free or low-cost online video conferencing platforms that can be used for your virtual board meeting. The most important thing is to select one that works for all members of your board. If your board is comprised of members from all over the country or even across the globe You should offer screen sharing to give the best experience. If your board has a small budget, consider phone conference options that provide audio only for those who do not have video capabilities.
2. Begin the meeting by establishing an agenda that is concise.
A shorter agenda will help your meeting flow and prevent it from becoming too long. It forces you to cover only the most important points and ensures that everyone gets an opportunity to speak.
3. Plan the meeting for a time that will work for all attendees.
If your board members live in various parts of the country, or even the world, you’ll need to make sure that the time of day the meeting is scheduled for everyone. You should also take into consideration other factors that could impact their attendance, such as early or late mornings, busy commutes, or common breaks.
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