Document sharing is a crucial element of collaborative business processes. But if not done correctly, it can leave the opening for hackers to snoop on sensitive data.
Secure Document Sharing involves the digital distribution of information that are considered confidential or private such as personally identifiable data (PII) or protected health information (PHI). This includes documents that are in process and are distributed to colleagues as part of a collaborative or review process. It is utilized in M&A activities and requires a solution that allows large files to be exchanged in an extremely secure https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ online environment.
The most popular method is to use cloud-based secure file sharing services that allow users to access files online in a controlled manner (e.g. printing, copying and screenshot prevention). It also provides an extensive control over shared folders and files and can enable sophisticated security features, such as audit trails and encryption.
Another option is peer-to -peer (P2P) document sharing, which allows computers to connect to each other directly to share files without hosting them on a central server. It has a few advantages, like reduced storage requirements, higher transfer speeds and a more flexible experience. However, it also comes with significant risks, such as inadvertent publishing of personal information malware, viruses, malware and worms. It is not recommended to use in environments under strict compliance regulations. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share files both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of collaboration and access to be in line with the organizational governance rules and best practices regarding secure document sharing.
