Preparing your board meeting requires time. The most effective boards are serious about their meetings, and they make sure that they run smoothly. They schedule meetings well in advance to allow board members a chance to accept them (and often, to negotiate their calendars). Board Members are extremely busy and could be on multiple boards or teams. Thus, coordinating with their assistants and individuals to ensure they are able to attend the board meeting is essential.
Another important aspect of preparing for your board meeting is making sure you have all the materials in place before the board meeting. The agenda, as well as the board packet should be distributed about a week in advance of the meeting. This allows Board Members to take in and absorb the information so that they are able to ask questions prior to coming to the board meeting.
The day prior to your board meeting, it’s recommended to schedule up a few short meetings with your Board Members or their assistants in order to ensure that they are ready for the meeting. This will allow you to quickly solve any issues that could arise, such as if there are updated slides that must be shared prior to the meeting.
It is also a great idea to spend some time pondering the reason you are on the board. This will help you stay focused during the board’s meeting and will ensure that you have covered all the relevant https://boardmeetingsonline.blog/organizing-and-preparing-for-your-board-meeting subjects.